Job Application Letter Format, Samples & Examples. (2023)

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A job application letter is used to identify and select suitable candidates for a particular position. Through such letters, applicants market themselves to the employer, demonstrate their capability for the job, and the value they will bring to the employer. Also, a job application letter initiates contact between the interested candidate and the employer. Job application letters are also stored in a database for consideration in future job openings.

Table of Contents

  • 1 Tips for writing job application letter and format
  • 2 Job Application Letter Format Templates
  • 3 Job Application Letter Format Samples
  • 4 Job Application Letter Email Formats
  • 5 Conclusion

Tips for writing job application letter and format

  • Use the business format of letter writing
  • Include your postal address at the top followed by the employer’s address
  • Write the subject of the application
  • Use professional salutation, if you know the name of the employer you may use it
  • In the first paragraph tailor the letter to the job description
  • Describe why you are a suitable candidate
  • In the second paragraph mention your experiences relevant to the job
  • In the third paragraph mention interpersonal and computer-based skills
  • Conclude your letter formally and include your contact details
  • Sign the letter and include your name

Job Application Letter Format Templates

If it is your first time to write a job application letter or you just need to polish your application letter writing, have a look at our job application letter template and sample letters.




Date (date on which letter is written)





Dear _________________,

I hereby write to apply for the ____________ job opening with ____________ recently advertised on your career portal. I am motivated by the work of your organization in promoting accessibility of basic services in ____________. With my experience in project management and social services, I believe I will make an asset to your organization.

Currently, I am working with ____________to support water and sanitation services in ____________. In my work for ____________ years, I have supported over ____________ projects to provide clean water to communities and offering sanitation awareness in schools. My accomplishments have contributed to reducing sanitation-related health issues. In this position, I have demonstrated a passion for community services and promoting wellbeing.


I have a degree in ____________, I have excellent communication, teamwork, organization, people-orientation, and leadership skills. I am proficient in conducting surveys, research, and mobilizing resources. I believe my skills and experience will bring value to the work of your organization.

I wish to welcome any opportunity for an interview. Please reach out through my cell ____________ or email ____________.

Your Truly,




__________ (employee’s name)
__________ (employee’s address)


______________ (Your name)
______________ (Your address)

Date __________ (date of writing letter)

Dear Mr. /Ms_______ (name of the concerned person),

I have come across your advertisement regarding the post of ………………..(mention post) in_________(mention where you saw the advertisement) dated_______(mention date of advertisement).

I am a graduate in…………..(mention subjects) from ___________ University (name). Currently, I am working in ………………….(name of current employer) as a …………………..(designation). I have around_____ years of work experience.

I am sending all my certificates, including a resume, for your perusal. Please inform me through email or call me on the telephone number given in the resume if I am shortlisted.

Your organization has a good reputation in the industry, and I want to be a part of this esteemed organization. If I am selected, I shall put in all my efforts and become an asset to the organization.

Looking forward to hearing from you,

Thanking you,

Yours Sincerely,

____________ (Your name)

Job Application Letter Format Samples

It is important to organize your thoughts before writing an application letter. Here is a good example of a job application letter organized in the right format to ensure a logical and coherent flow.

(Video) How to write job application letter (Accounting staff).


David Shah,

3 White Street

Hermitage, TN 37076

United States

Date:____________ (Date on which letter is written)


Caleb Bridges

Panalpina Group

512 Evergreen Dr.

Drexel Hill, PA 19026

United States

Sub; Application letter for a job

Dear Mr. Bridges,

I hereby write an unsolicited application to express my interest in vacancies in your company. I am motivated by the work of your company in sales, freight, supply chain and logistics. I wish to learn more skills in cross-production functions to gain a wide range of knowledge that will enable me to contribute to the global growing network.

I have one year of experience working in a logistics company. Here I handled shipment operations, preparing and filing paperwork, organizing freight operation, and delivery. I have demonstrated a good understanding of sales, delivery of goods, and logistics management. I believe I will make a tremendous contribution to the work of your company.

I am a team worker, willing to learn, and hardworking. I hope to use my skills and experience towards achieving the objectives of the Panalpina Group.

It is my sincere hope you will consider my application.

Yours Sincerely,


David Shah


Rajeev Challa

32 Breeze Society



The Recruiting Manager,

General Electricals,

Uppal Road,


10th October 2013

Dear Sir/Madam,

This letter is concerning your advertisement in Times Newspaper dated 28th September 2013 for the post of onsite engineer. I am interested in applying for this job.

I am a graduate in Civil Engineering from Osmania University, Hyderabad. Currently, I am working with a private firm as a civil engineer.

I am looking for better opportunities and find your job profile interesting. Your company has a reputation in the industry as one of the best employee friendly organizations. I want to be a part of this esteemed organization.

I am sending my resume and all other certificates for your perusal. Please inform me through email or call me on the number given in the resume if I am shortlisted for the interview.

Looking forward to hearing from you,

Thanking you,

Yours Sincerely,


Rajeev Challa

(Video) PROVEN 3 Sentence Cover Letter - Best Cover Letter Format & Examples

Job Application Letter Email Formats

Some employers prefer applications through email because of convenience. If you have no idea how to draft a job application, check our free email sample of job application letter for your reference.


Dear Sir/Madam,

I hereby write to express my interest in the content writing and editing job at Smartnet Pro Cyber. With my skills and experience in content writing in diverse fields, research, and producing unique creative articles I hope to contribute to the work of your company. Also, I have an academic background in English Literature which will add value to your company in providing quality services to your clients.

I have shown my versatility by writing and editing quality articles on various niches including business, beauty, health, fitness, business, and technology for different clients. Additionally, I have experience writing articles for upcoming websites and blogs. I am time conscious, aggressive to learn, follow instructions, work under minimal supervision, flexible, and willing to work from an office.

My skills in creative writing, article writing, tremendous internet search traits at the web platform, high speed of typing, proficiency in English, fast learner abilities, and reading capabilities will enable achievement of the objectives for your company. I assure you of plagiarism-free, quality, and well-researched articles.

I hope to join your team in providing quality services to your clients.

Best regards,

Kathrine Kelley

Dear Juliette,

I am writing to apply for the position of manufacturing engineer with reference to your above advertisement. As you will note from my enclosed resume, I have experience with a wide range of programming languages through academic projects and part-time employment.

I have demonstrated excellent people skills, in addition to persuasive writing and analytical skills. I believe my education, skills, and experiences fit your requirements, and I am confident my abilities would be an asset to your company (or to your client if you are applying to a recruiter)

I am available to meet with you at a time that’s convenient for you. Please contact me to set up a time.

I look forward to hearing from you soon.

I am enclosing my detailed Resume/CV for consideration.

Yours Truly,


Joanne Prince


Employers select application letters that are quality and professional for the next level of the selection process. For your job application letter to stand out, you must use an official format, be free from errors that can be avoided, describe relevant experience and skills as well as why you are a suitable candidate. The employer also wants to know what motivates you and the value you will bring into the company.

Related Letters:

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  1. Application Letter for the Post of Lecturer
  2. Application Letter to Bank Manager
  3. Sample Loan Application Letter
  4. Marriage Leave Application Letter
  5. Job Application Letter
  6. Transfer Application
  7. Application Letter by Fresher
  8. Application Letter for Referral
  9. Business Application Letter
  10. College Application Letter
  11. Credit Application Letter
  12. General Application Letter
  13. Good Application Letter
  14. Grant Application Letter
  15. Letter Of Intend Application
  16. Job Application E-Mail Template
  17. Job Application Letter Template
  18. Receptionist Application Letter
  19. Sample Application Letter
  20. Solicited Application Letter
  21. Summer Job Application Letter
  22. Work Application Letter
  23. Unsolicited Application Letter
  24. Corporation Application Letter
  25. Rezoning Application Letter


What is the format of job application letter? ›

Job Application Letter Writing Tips

It should be written like a formal business letter. It must include the candidate's contact numbers at the top, date, and contact information of an employer. Make sure to add a salutation at the start and your signature at the ending of the application.

How do you write a short letter for a job application? ›

Quick tips for improving your cover letter
  1. Use clear, concise language. ...
  2. Avoid overly long sentences. ...
  3. Always tailor your cover letter to the job. ...
  4. Rather than writing 'To whom it may concern' or 'Dear Sir or Madam', find out who to address your letter to; you could phone the company to ask.

What are the 7 parts of an application letter? ›

Key Elements of a Cover Letter
  • Information about you.
  • Date.
  • Contact Person's Name, Title, Employer, and Address.
  • Salutation.
  • Opening Paragraph.
  • Middle Paragraph.
  • Second Middle Paragraph.
  • Contact Information and Closing.

What are the 5 types of application letter? ›

Below you'll learn six types of cover letters, both primary and situational:
  • Application cover letter. ...
  • Prospecting cover letter. ...
  • Networking cover letter. ...
  • Email cover letter. ...
  • Industry-specific or career-specific cover letter. ...
  • Referral cover letter. ...
  • Introduction. ...
  • Open by mentioning the position.

How do I write an application letter for a job with no experience? ›

How to write a cover letter with no experience
  1. Carefully review the job posting and research the company's website. ...
  2. List your contact information at the top of the document. ...
  3. Greet the reader and introduce yourself. ...
  4. Explain your skills and achievements relevant to the position. ...
  5. Remind them why you're best for the position.

How can I apply for a job? ›

How to apply for a job
  1. Search for jobs in your field.
  2. Research hiring companies.
  3. Ready your resume for submission.
  4. Decide if a cover letter is right for you.
  5. Submit your resume and online application.
  6. Application follow-up.

How do you format a formal letter? ›

What is the format of a formal letter? A formal letter should include the sender's address, date, receiver's address, subject, salutation, body of the letter, complimentary closing and finally, the signature with name (in block letters) and designation.

How do you write a letter? ›

These are the general rules you should follow to write a letter:
  1. Choose the right type of paper.
  2. Use the right formatting.
  3. Choose between block or indented form.
  4. Include addresses and the date.
  5. Include a salutation.
  6. Write the body of your letter.
  7. Include a complimentary close.
  8. List additional information.

What are the 2 types of job application letter? ›

Types of application letters fall into two broad categories. Letters of application address job vacancies that are posted, while letters of inquiry investigate the hidden job market, which may account for up to 60 percent of hires, according to FWF.

What are the 3 types of job application letter? ›

There are three main types of cover letters: the application cover letter, the prospecting cover letter, and the networking cover letter. Short emails (we call these “non-cover letter cover letters”) are also an effective and increasingly common way to introduce your resume.

What are the two types of job applications? ›

Companies will occasionally use two types of application forms, short and long.

What is the 4 section of application letter? ›

Part 4: Tell Them How to Reach You

The fourth and final paragraph of a cover letter is simply instruction on how to contact you if the recruiter wants to set up an interview. In addition to contact information, you may want to tell a recruiter what times are best to reach you.

What is job application letter explain its elements? ›

A cover letter is used to grab the employer's attention by highlighting the skills and qualifications relevant to the position. An application letter contains a specific and detailed information about the applicant's employment history and professional proficiency.

What to say applying for a job? ›

The best things you can say in a job interview
  1. “I was so excited when I learned this position was open.” ...
  2. “This job aligns well with my experience and qualifications, and here's why.” ...
  3. “I read about that project on your website.” ...
  4. “Let me tell you about a time that I solved a problem like that.”

What to say when you don't have experience for a job examples? ›

A good response would be, “I don't have managerial experience, but I was allowed to take the lead on various projects where I delegated tasks to other co-workers and received specified results.

Why do you apply for this job Sample answer? ›

I see this opportunity as a way to contribute to an exciting/forward-thinking/fast-moving company/industry, and I feel I can do so by/with my …” “I feel my skills are particularly well-suited to this position because …” “I believe I have the type of knowledge to succeed in this role and at the company because …”

How do you format a formal letter? ›

What is the format of a formal letter? A formal letter should include the sender's address, date, receiver's address, subject, salutation, body of the letter, complimentary closing and finally, the signature with name (in block letters) and designation.

How do I write a CV for a job? ›

The CV Writing Format
  1. Personal Details. This section consists of your name, address, age (not be compulsory), phone number, email. ...
  2. Work Experience. Start with your most recent job role. ...
  3. Education. Always start with the most recent educational qualification. ...
  4. Interests and Abilities. ...
  5. References.
7 Jan 2022

How do you format a CV? ›

The most important CV sections include contact information, personal statement, work experience, educational background, and skills. When formatting your CV, make sure to follow the best practices. Use a single font, go for 1 or 1.15 line spacing, and set one-inch margins on all four sides of the CV.

What are the 4 types of formal letter? ›

Types of Formal Letter
  • Letter of Enquiry.
  • Order Letter.
  • Letter of Complaint.
  • Reply to a Letter of Complaint.
  • Promotion Letter.
  • Sales Letter.
  • Recovery Letter.
5 days ago

What are the types of letter format? ›

Formal Letters Format
  • Full Block Style.
  • Semi-Block Style.
  • Modified Block Style.
  • Modified Semi-Block Style.

When writing a formal letter which address comes first? ›

Begin your letter by including your address at the top right-hand corner of the page, and the address and name of the person you are writing to at the top left hand corner. Be sure to date your letter so the recipient will know when you wrote it.

How do you write a letter? ›

These are the general rules you should follow to write a letter:
  1. Choose the right type of paper.
  2. Use the right formatting.
  3. Choose between block or indented form.
  4. Include addresses and the date.
  5. Include a salutation.
  6. Write the body of your letter.
  7. Include a complimentary close.
  8. List additional information.

What are the types of employment letters? ›

Depending on where you are in the employment seeking process, you may send a recommendation request letter, a letter of inquiry, a follow-up letter, a refusal letter, a rejection letter, or even an acceptance letter. A follow-up letter is one of the different types of letters of employment.

What is CV full name? ›

Curriculum Vitae (CV) is Latin for "course of life." In contrast, resume is French for "summary." Both CVs & Resumes: Are tailored for the specific job/company you are applying to. Should represent you as the best qualified candidate.

What is the best CV format 2022? ›

In 99% of the cases, we'd recommend going with a reverse-chronological resume format. In 2022, it's the most common and useful format: Applicant tracking systems can read it without any problems. All recruiters and hiring managers are familiar with this format.

How do I write a CV for my first job? ›

Here are some steps you can take to create a resume for your first job.
  1. Pick the right layout. ...
  2. Match your experiences to the job listing. ...
  3. Focus on your education. ...
  4. Highlight volunteer work and extracurricular activities. ...
  5. List your technical and human skills. ...
  6. Write your resume objective. ...
  7. Related articles.
10 Aug 2022

Does a CV need a picture? ›

NO, Don't Include a Photo

So steer clear of providing a picture or any other details that reveal too much personal data. If you are like many job seekers, however, you'll include in your resume a link to your social media profiles or personal website, where photos are recommended.


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